PrepGraph Academy · Checklist
Hosting a CT & AI DLD — Lead School checklist
From eight weeks out to the day after: consult, invite, form the Appreciation Committee, schedule the case papers, run the day, collect Format F4 scores, write the Format F2 report and keep the records. Every step is marked as a CBSE guideline or our suggestion, and the Format F1 sections and Format F4 weightings are reproduced from CBSE’s guidelines.
1Before you start — what a DLD is
CBSE’s CBSE Guidelines 2026 — District Level Deliberations on CT & AI describe Activity 1 as a one-day, offline forum hosted by a volunteering Lead School via the Sahodaya School Complex or a group of willing schools. Teachers present case papers on CT & AI practice in Format F1; an Appreciation Committee scores them on Format F4; the topic, venue and invited experts are the organiser’s responsibility; training records must be maintained. It counts as 6 hours of school-based CPD under Domain-II. It is a deliberation on practice, not an exhibition of projects.
PrepGraph’s role, if you want it: help your school host well (this checklist, Format F1 coaching for your presenting teachers, the report afterwards), deliver an invited expert-led session within the day, and — separately, outside the counted hours and clearly optional — show how what was discussed runs with forty students tomorrow. PrepGraph does not run, approve or certify a CBSE activity; the Lead School hosts it and keeps the records.
Each step below is marked with its basis: “CBSE guideline” where it comes from CBSE’s notification or guidelines; “Our suggestion” where it is our practical advice. Confirm details against the current circular before you finalise — CBSE may revise formats and numbers.
28 weeks out — decide to host
| Step | Basis | Done |
|---|---|---|
| Principal and management agree to volunteer as Lead School; name one coordinator | CBSE guideline | ☐ |
| Consult the Sahodaya School Complex (or the group of willing schools) — the guidelines place the DLD with the Lead School in consultation with the DTC / DDTC / Sahodaya functionaries — and tell them you intend to host | CBSE guideline | ☐ |
| Pick 3–4 sub-themes from the 2026-27 theme to invite case papers on — e.g. “Assessment and Pedagogy in CT and AI”, “Interdisciplinary Connections: CT across Subjects at Middle Stage”, “Ethics and Responsible use of AI” | Our suggestion | ☐ |
| Fix the date (one full day, offline) and the venue — a hall for plenary plus one or two rooms for parallel presentations | CBSE guideline | ☐ |
| Decide the budget: minimal and paperless — projector, tea, printed Format F4 sheets, certificates of participation from the Lead School | Our suggestion | ☐ |
36 weeks out — invite
| Step | Basis | Done |
|---|---|---|
| Send invitations to schools in the complex with the date, venue, sub-themes and Format F1 (the case-paper template); ask for case-paper titles and abstracts by a fixed date | CBSE guideline | ☐ |
| Plan for around 40 participants, as the guidelines describe — enough for deliberation, small enough for every paper to get questions | CBSE guideline | ☐ |
| Ask each school to nominate presenting teachers and attending teachers separately | Our suggestion | ☐ |
| Offer presenting teachers two 60-minute Format F1 coaching clinics (online is fine) in the four weeks before the day — a structure clinic about four weeks out, once the abstracts are in, and a rehearsal against Format F4 about two weeks out; PrepGraph can run them if you wish | Our suggestion | ☐ |
| Identify and invite the expert(s) for the expert-led session — internal or external; the organiser invites experts | CBSE guideline | ☐ |
44 weeks out — committee and programme
| Step | Basis | Done |
|---|---|---|
| Form the Appreciation Committee: one external CT/AI educator (expert) from a college or university, plus two principals or teachers with CT/AI experience who are not presenting at the DLD | CBSE guideline | ☐ |
| Brief the committee on Format F4 — the scoring criteria and marks are CBSE’s (table below) | CBSE guideline | ☐ |
| Select the case papers from the abstracts; plan 25 minutes per paper (20 presentation + 5 questions); the guidelines allow up to 16 papers in the day | CBSE guideline | ☐ |
| If you accept more than eight papers, run two parallel rooms with a committee member in each, and bring everyone together for the expert-led session and the closing | Our suggestion | ☐ |
| Draft the day’s schedule: registration, inaugural, expert-led session, case papers in blocks, lunch, committee deliberation, closing with takeaways | Our suggestion | ☐ |
52 weeks out — logistics
| Step | Basis | Done |
|---|---|---|
| Confirm presenters, their Format F1 papers (soft copy), and their slot; share the schedule with all schools | Our suggestion | ☐ |
| Assign a recorder (minutes, scores, attendance) and a photographer; they are the evidence for the report and the CPD records | CBSE guideline | ☐ |
| Print: attendance register, Format F4 score sheets (one per paper per committee member), name badges; keep everything else digital | Our suggestion | ☐ |
| Test the projector, audio and a backup laptop; a DLD is offline, so do not depend on venue Wi-Fi for any presentation | Our suggestion | ☐ |
| Optional, outside the counted hours: fix a separate 45-minute slot after the close for a PrepGraph demonstration, clearly labelled optional | Our suggestion | ☐ |
6The day
| Step | Basis | Done |
|---|---|---|
| Attendance register signed by every participant at registration — this is the CPD record | CBSE guideline | ☐ |
| Expert-led session on the chosen sub-theme (the organiser invites experts; PrepGraph can be the invited expert, with a 45-minute session drawn from Modules 1–6 of the teacher programme and matched to the sub-theme) | CBSE guideline | ☐ |
| Case papers presented in Format F1 structure, 25 minutes each including questions — deliberation, not display | CBSE guideline | ☐ |
| Committee scores each paper on Format F4; recorder collects sheets after each block | CBSE guideline | ☐ |
| Closing: committee shares observations; three to five takeaways for the complex are agreed and noted | Our suggestion | ☐ |
| Optional PrepGraph demonstration after the close, for those who choose to stay — not part of the counted hours | Our suggestion | ☐ |
7The day after — report and records
| Step | Basis | Done |
|---|---|---|
| Compile Format F4 scores; note the best-appreciated papers | CBSE guideline | ☐ |
| Prepare a report in Format F2, shared with the CBSE Centre of Excellence via the DTC / Sahodaya — the organiser’s report of the day: participation, papers, committee observations, takeaways | CBSE guideline | ☐ |
| Share the takeaways and, with presenters’ consent, the case papers with all participating schools | Our suggestion | ☐ |
| Each participating school records the day in its CPD records as 6 hours of school-based CPD under Domain-II; the Lead School keeps the attendance register and the report for verification | CBSE guideline | ☐ |
| Ask each presenting teacher whether they would mentor a colleague through the same practice next term — that is how a DLD turns into classroom change | Our suggestion | ☐ |
8Format F1 — the case-paper sections (CBSE)
Our capstone case-study template mirrors these sections one for one, so a teacher who has completed Module 10 has a DLD-ready paper.
- 1. Presenter details
- 2. Title of the practice + corresponding sub-theme
- 3. Background / context — problem, target group, timeline
- 4. Objectives — learning outcomes targeted, CT & AI competencies focused
- 5. Methodology — pedagogical approach, role of teachers, role of students, curriculum integration
- 6. Description of the practice / implementation process
- 7. Evidence-based impact — student learning outcomes (data, assessment results), testimonials, engagement
- 8. Novelty and relevance
- 9. Inclusivity and equity
- 10. Scalability and replicability
- 11. Sustainability and cost effectiveness
- 12. Learnings and reflections
- 13. Conclusion
- 14. Optional add-ons (links, sample student work)
9Format F4 — Appreciation Committee scoring (CBSE, out of 100)
| Criterion | Marks |
|---|---|
| Demonstrated impact (data-driven, evidence-supported outcomes) | 30 |
| Novelty | 10 |
| Relevance (curriculum goals, real-world CT & AI issues) | 10 |
| Methodology (sound pedagogy, clear structure) | 10 |
| Inclusivity | 10 |
| Scalability | 10 |
| Replicability | 10 |
| Sustainability | 5 |
| Cost-effectiveness | 5 |
10The other school-hosted option — an expert-led talk (Activity 2)
Under CBSE Notification TRG-02, 09 April 2026, a Lead School may also host Activity 2 — “Expert-Led Talks on CT & AI in Schools”. Mode: Half day, facilitated by internal or external experts invited by the school. CPD: 3 hours of school-based CPD under Domain-II. Participation / attendance records must be maintained for CPD-hours integration. PrepGraph can be the invited external expert for such a session, drawing on Modules 1–2. The school hosts, keeps attendance and records the hours.
The Lead School hosts the DLD and keeps the records; CBSE’s guidelines govern it. PrepGraph supports the host, can deliver an invited expert-led session, and offers a separate, optional demonstration outside the counted hours. PrepGraph does not run, approve or certify any CBSE activity. Confirm every CBSE detail against the current circular before finalising.
Hosting a CT & AI DLD — Lead School checklist — PrepGraph Academy, training.prepgraph.com/resources/dld-host-checklist. Free to use and adapt with attribution to PrepGraph Academy; not for resale. Full terms: training.prepgraph.com/terms. Example figures, where given, are illustrative.
Independent programme, not a CBSE certification. PrepGraph Academy is not affiliated with, endorsed by, or accredited by the Central Board of Secondary Education. Certificates are issued by PrepGraph. The programme is designed around the CBSE 2026-27 training theme and the CBSE/NPST professional-development domains; the host school decides how to record the hours under CBSE’s CPD guidelines and keeps the attendance records.